Privacy Policy

This policy explains how I collect, use and protect your personal information when you visit this website, get in touch or book me to film your wedding.

1. Who I am

Shaun Young Films is run by Shaun Young, a sole trader based at Robin Cottage, Reading Road, Mattingley, Hampshire, RG27 8JZ. I am the controller of your personal information under the UK GDPR and the Data Protection Act 2018. You can contact me at shaun@sy-films.co.uk.

2. What I collect

  • Enquiries: your names, email, phone number, wedding date, venue and anything you tell me about your plans.

  • Bookings: contract, invoice and payment details, your postal address, and the planning details you share in your pre-wedding questionnaire.

  • Your wedding day: video and audio of you, your guests and anyone else present.

  • This website: basic technical information collected through cookies (see section 6).

3. How I use it, and why

  • To reply to your enquiry and send you information you have asked for (steps before a contract).

  • To plan, film, edit and deliver your film (to perform our contract).

  • To keep business and tax records (a legal obligation).

  • To share clips and stills on my website, social media and brochure, and in showcases or awards (my legitimate interest in showing my work, as set out in your contract). If you would rather I didn't, just tell me and I will stop any new use and take it down where I can.

Anything personal you mention when planning, such as your type of ceremony or access needs, is only used to plan your day. If a guest would prefer not to be filmed, let me know before the day and I will do my best to keep them out of your film and anything I share.

4. Who I share it with

Only the people and services that help me run my business, and only what they need: Studio Ninja (bookings and contracts), Squarespace (this website), Google (email, website statistics and advertising), Vimeo and YouTube (film hosting), freelance videographers and editors who work with me, payment providers, postal and courier services, secure cloud storage, and my accountant. Some of these are based outside the UK and protect your information with safeguards approved under UK law. I never sell your information.

5. How long I keep it

  • Enquiries that don't go ahead: 12 months.

  • Contracts, invoices and payment records: 6 years, as required by tax law.

  • Raw footage and final films: 14 months from your wedding date, then securely deleted.

  • Clips used to show my work: while I'm using them, unless you ask me to stop.

Everything is stored securely on password-protected accounts and devices.

6. Cookies

This website uses essential cookies to work properly, Squarespace analytics to understand how it is used, and Google Ads cookies to see whether my adverts lead to enquiries. Vimeo and YouTube films may set their own cookies when you play them. You can block or delete cookies in your browser settings at any time.

7. Social media

This site links to my Instagram, Vimeo and YouTube pages. When you visit them, their own privacy policies apply.

8. Your rights

You can ask me to:

  • give you a copy of the information I hold about you

  • correct anything that's wrong

  • delete your information, where I don't need to keep it

  • limit or stop how I use it, including using your film to show my work

  • send your information to you in a format you can take elsewhere

Just email shaun@sy-films.co.uk and I will reply within one month. If you're unhappy with how I've handled your information, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

9. Automated decisions

I don't use your information to make automated decisions or build profiles about you.

10. Changes to this policy

I may update this policy from time to time, and the latest version will always be on this page.

Last updated: 10 November 2026